Procurement Officer

Application deadline closed.

Job Description

The Procurement Officer will be responsible for overseeing all purchasing activities, communicating with suppliers, reviewing products, and hired services, while handling the end-to-end processes. Ensuring all approved purchases are cost-efficient and of high quality.

Key Responsibilities
• Assist the Procurement Manager in the day-to-day activities as directed.
• Gather the essential stock data with intent to eliminate low stock counts and late deliveries.
• Constantly being in close contact with Suppliers regarding previously placed orders status, short supply of products, incorrect supply of products and managing ETAs of stock deliveries, among other matters.
• Managing on time receipting, uploading of documents, being able to also assist Finance by sending regular copies of documents as required and loading these on to the accounting software.
• Requesting quotes for stock items from various preferred suppliers and if approved preparing the POs without delay.
• Communicating with logistics company to facilitate on-time delivery of stock to and from suppliers/warehouse.
• Communicating with stock controllers to review stock levels vs forecasts made on projects vs scheduled deliveries.
• Assisting in the execution of daily tasks while minimizing costs and maximizing working capital.
• Loading and monitoring all core stock movements onto the live Stock Tracker and adding other essential information to the report.
• Preparing reports on high/low movement items, back orders, open orders and presenting these to the Procurement manager or other senior manager on regular basis.
• Assisting with capturing of data as and when required.
• Assisting with monthly Finance month end procedures.

Knowledge & Experience needed

• 1-year experience in a Telecommunication industry with a firm understanding of Core network roll-out.
• Understanding of different departments of deployment within the branch – Core trenched, Core Areal, SDU, MDU, Sales, Maintenance.
• Having the ability to read and understand BOQs vs planning requirements and question these if unclear.
• Adaptable, highly organized, flexible, able to take initiative and prioritize among competing demands.
• Strong communication skills (verbal and written), including strong relationship building skills.
• Work well as part of a team in a highly collaborative, fast-paced environment.
• Proficient in MS Office Suite (particularly Excel – Intermediate to Advanced).
• Ability to handle pressure and work within strict deadlines.

This job description represents a summary of the typical functions of this job and not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the job incumbent might differ from those outlined in the job description and other duties, as assigned, may become part of the job.

Job Level
Role Type
Office based