Introduction
Human Resources Department recruits, develops and retains a high-performing and diverse workforce and fosters a healthy, safe, and productive work environment for employees.
The post performs a full Human Resources administrative, liaison and support function. The incumbent within the post is required to meet tight deadlines, to be accurate, to follow policies and procedures and to interact with members of the staff and management, and external companies/agencies associated with the business of the organization
Duties & Responsibilities
Recruitment, selection, and placement
• Placing internal and external job adverts on relevant recruitment portals
• Screening and sourcing suitable candidates
• Scheduling interviews, sending invites to the panel and candidates
• Conduct interviews (from unskilled to skilled technical candidates)
• Building a recruitment database subject to future requirements
• Conducting reference and background checks
• Ensure new engagement packs are submitted to the Payroll department for processing.
• Prepare HR documentation such as contracts, letters such as promotions, transfers, salary increases etc
• Ensure all documents are signed on the first day
• Maintain and manage new engagements packs
Onboarding
• Induction of new staff,
• Preparing induction packs and facilitating induction
HR administration
• Organise and maintain HR records (Hard and soft copies).
• Follow-up on general HR administration issues.
• Handle disciplinary and performance matters with the HRM guidance.
• Assist line managers in drafting warnings
• Act as an HR representative in disciplinary enquiries
• Conduct exit interviews
• Respond to human resources-related enquiries
• Effectively hand all HR-related administration.
• Assist in all HR audits.
Office Administration
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, make travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Performs other related duties as assigned.
Performance management
• Ensuring job descriptions are in place for all positions
• Assist in driving and supporting the performance management process
• Ad Hoc- Any other reasonable duties as required by management from time to time
• Provide administrative support to the HR department
BEHAVIOURAL COMPETENCIES
• Accountability
• Adaptability skills
• Interpersonal skills
• Results orientation
• Internal Customer Focus
• Teamwork/Networking
SKILLS & KNOWLEDGE
• Communication skills
• Proactivity
• Recruitment and Selection
• Time management
Desired Experience & Qualification
National Diploma or relevant qualification in Human Resources Management
• More than 2-3 years’ experience in an HR environment
• Knowledge of BCEA, EEA, LRA, SDL, BBBEE